Program Support Assistant
Ngo & Social Services Jobs
- International Rescue Committe…
- Expires 17 Jul 2020
- Bulawayo
- Internship
Job Description
Program Support Assistant: International Rescue Committee - Zimbabwe
Deadline: 17 July 2020
Location: Harare
About
The Program Support Assistant will coordinate the collection, compilation, consolidation and analysis of data on all program purchases, material deliveries and warehouse requests to track progress made by the program and grants on the ground versus the expenditures on the BVAs. S/he will also conduct development research. S/he is responsible for establishing and ensuring better record management systems for the country program in relation to expenditures and procurements and maintains an up to date record of all procurement requests at all the various stages. S/he will maintain an up to date record of leave accruals and utilization for all program staff. The incumbent will closely work with program staff across all the IRC field offices in Zimbabwe and will work to provide a link between the program staff and all the IRC support departments and reports to the Deputy Director of Programs (DDP).
Duties and Responsibilities
Responsibilities
Provide an effective link between the program staff with support departments including Finance, Security, HR and Supply Chain; Record all purchase requests and track their progress through the procurement process and provide weekly summaries by grant and location; Ensure that program expenditure is in line with project budgets, spending plans and procurement; Reconcile program expenditure by grant and specific expenditure lines with actual project implementation ensuring that any changes and deviations are noted, documented and authorized; Record all deliveries and track the utilization of materials from the IRC warehouse to the project sites ensuring that materials are used for the grants and activities relevant to them; Record, track and summarize leave accruals, requests and utilization for all program staff; Create and maintain a paper trail for all program activities, purchases and expenditures by grant and project site.
Reporting and Documentation
Assist in developing weekly, monthly, quarterly, half year and annual reports on program purchases, expenditure and implementation by grant and by site; Develop and share tracking reports for purchase requests, purchase orders, warehouse deliveries and warehouse requests by field office and by grant with program staff; Track reporting deadlines on all grants and ensure that relevant people make contributions on the deliverables on time. Contribution to Effectiveness of the Program-Work collaboratively with different programs for strengthening integration and cross-learning in programs; Proactively volunteer for various team activities; Show an eagerness to take on any other tasks assigned by the line manager.
Qualifications and Experience
Skills and Experience
Relevant B. Sc. in development studies or social sciences with experience of reviewing assessing, reviewing and monitoring expenditures; Very good command of spreadsheets; Command of written English to produce documents and reports in good standard; Ability to maintain good working relationship with colleagues and partners. Experience in collecting and collating qualitative and quantitative data; Ability to work with data collection and analysis software; Accuracy and keen attention to details, in order to produce high quality documents and maintain good records; Commitment to IRC values and principles; Knowledge of the local languages and Hausa will be an added advantage
How to Apply
To apply
Interested candidates are encouraged to apply as soon as possible by submitting CVs and cover letters stating the position in the email subject line to Zimbabwe@Rescue.org Qualified female candidates are strongly encouraged to apply.
