The Procurement Specialist works in close collaboration with the programme/project colleagues in the given geographical area and with UNOPS HQ personnel, particularly with the Procurement Group (PG), as well as the Government officials, to successfully deliver procurement services.
The Procurement Specialist will work under the guidance and direct supervision of the Support Services Manager, and will be responsible for:
Development and implementation of procurement strategies
Management of procurement processes
Implementation of sourcing strategy and e-procurement tools
Facilitation of knowledge building and knowledge sharing
1. Leads the development and implementation of procurement and contracting strategies for goods, services and works, focusing on achievement of the following results:
Appropriate application of UNOPS procurement governance framework (rules, regulations, policies and tools) in Business Unit and Project operations.
Provision of supply-market intelligence and analysis.
Procurement strategies, approaches and plans designed and implemented according to cost reduction and saving strategies, applying: expertise in market intelligence matched to business requirements; optimal stakeholder management principles; sustainability criteria; appropriate work processes to individual cases.
Oversight and supervision of the implementation and results of strategic and routine procurement work plans in Business Unit, covering Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.
2. Manage and guide procurement processes for the acquisition of goods, services and the construction of works for the Business Unit, focusing on achievement of the following results, in compliance with the official procurement policies, rules, regulations and procedures:
Sustainability embedded in the procurement process.
Appropriate procurement modalities and instruments applied (e-sourcing, procurement and Rosters of Suppliers) based on individual case requirements, utilizing expert knowledge of procurement policies and instruments.
Creation, implementation and oversight of proper monitoring and control of procurement processes in Business Unit and projects including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS Procurement rules and regulations.
Review and pre-clearance of solicitation documents, requests for awards and submissions to Contract and Property Committees (CPCs) in role as Procurement Reviewer (in OneUNOPS or Enterprise system).
Procurement contracts and contractors optimally managed through supplier and contract performance management against agreed benchmarks and through agreed reporting mechanisms.
Implementation of Internal control system.
Elaboration of comments regarding project audit reports of the Business Units, when necessary.
3. Ensure introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:
Creation, development and management of rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.
Ensures that the e-sourcing tools are used in accordance with PG goals and standards in this area.
4. Team Management
Facilitate the engagement and provision of high quality results and services of the team supervised through effective recruitment, work planning, performance management, coaching, and promotion of learning and development.
Provide oversight, ensuring compliance by team members with existing policies and best practices.
5. Knowledge building and Knowledge sharing
Organize, facilitate and/or deliver training and learning initiatives for Business Unit personnel on Procurement-related topics.
Lead and conduct initiatives on capacity development and knowledge building for procurement personnel, including network development, plans, learning plans and activities, procurement practice information and best practice benchmarking.
Oversee team’s contributions to Procurement knowledge networks and communities of practice including collaborative synthesis of lessons learnt and dissemination of best practices in procurement management.
Guide team’s collection of feedback, ideas, and internal knowledge about processes and best practices and utilize productively.
Masters Degree preferably in Procurement and/or Supply Chain Management, Law, Commerce, Business Administration, Public Administration, Finance, Economics or related field is required or,
A Bachelor's degree in combination with a minimum of seven (7) years’ qualifying experience, may be accepted in lieu of the advanced university degree.
Chartered Institute of Supply and Management (CIPS) or similar international Certification is a distinct advantage.
Knowledge of UN/ /UNOPS Procurement Rules and Regulations is a distinct advantage.
A minimum of five (5) years’ professional experience at the international level or in combination with three (3) years at the national level, in advising on, implementing policies and procedures to deliver a range of complex procurement programmes and services is required
Experience in working with a range of stakeholders in developing and developed countries is an asset
Personnel supervisory experience in procurement is an asset
Some experience in UN system organizations, preferably in a developing country, is desirable.
Experience in the usage of computers and office software packages (MS Office 2003 and/or newer versions) is an asset
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