Procurement Officer , Multiple positions : UNOPS - United Nations Office for Project Services

Job Summary

Maintaining the highest degree of personal and professional ethics, the Procurement Officer maintains a collaborative, client-focused, quality and results-oriented approach in the Business Unit.

Duties and Responsibilities

Implementation of operational procurement strategies

Management of procurement processes

Implementation of sourcing strategy and e-procurement tools

Facilitation of knowledge building and knowledge sharing

Team Management

1. Implements key aspects of operational procurement strategies focusing on achievement of the following results:

Full compliance of assigned procurement activities with UNOPS rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of a client-oriented procurement management system.
Implementation of, or support to, the different steps of the procurement processes, including Pre-Purchasing: Strategy and Planning; Requirements Definition; Sourcing; Purchasing: Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing: Contract finalization and issuance; Logistics; and Contract Management.
2. Provides technical support and guidance to procurement processes of the Business Unit, focusing on achievement of the following results:

Timely and duly prepared elements of procurement plans and monitoring of their implementation
Guidelines followed on embedding sustainability along the procurement process.
Organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS rules and regulation.
Preparation of submissions to the Contract and Property Committees (CPCs).
Monitoring of contractor performance and certification of completed work for compliance with contractual terms and payment.
Advice, remedial actions, or solutions to Project Managers on procurement issues.
Drafting of Long Term Agreements (LTAs) and/or service contracts and other instruments, when necessary, either through standard or emergency procurement procedures
3. Implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

Development and management of the rosters of suppliers.
Utilization of-sourcing module in accordance with UNOPS Procurement Group’s goals and standards in this area.
4. Team Management
Facilitate the engagement and provision of high quality results and services of the team supervised through effective work planning, performance management, coaching, and promotion of learning and development.
Provide oversight, ensuring compliance by team members with existing policies and best practices
5. Knowledge Building and Knowledge Sharing
Organize, facilitate and/or deliver training and learning initiatives for personnel on Procurement-related topics.
Contribute to Procurement knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in human resources management.
Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

Qualifications and Experience

Masters or equivalent preferably in Procurement and/or Supply Chain Management, Law, Commerce, Business Administration, Public Administration, Finance, Economics or related field.
A Bachelor's degree in combination with two (2) years’ additional experience at the international level in Procurement Management, Business Administration, Public Administration, or related field may be accepted in lieu of the Advanced university degree.
Chartered Institute of Supply and Management (CIPS) or similar international Certification is a distinct advantage.
Knowledge of UN/UNDP/UNOPS Procurement Rules and Regulations is distinct advantage.

A minimum of one (1) year’s experience in Procurement of Supply Chain Management
Experience in working in high intensity work environments is desirable
Experience in the usage of computers and office software packages (MS Office 2003 and/or newer versions) is required
Experience in the use of Google Suite packages is desirable
Knowledge of UNOPS procurement and financial rules and regulations is desirable
Work experience in developing / post conflict countries is an added advantage

How to Apply

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