Procurement and Supply Management Analyst- Programme Coordination Unit (Head Officer) : Ministry of Health and Child Care

Job Summary

The vacancy below has arisen in the Ministry of Health and Child Care. Applications are therefore being invited from suitably qualified and experienced candidates to fill the post.

Duties and Responsibilities

Overall Responsibilities
• Coordinates purchasing, warehousing, Logistics Management Information System, distribution, or procurement forecasting services or activities to limit costs and improve accuracy, customer service, or safety.
• Examines existing procedures or opportunities for streamlining activities to meet the Ministry outputs of an uninterrupted supply of health commodities and very minimum losses due to expiry or other wastages
• Ensures that PSM Quality Assurance activities are done according to plan
• Monitors compliance issues on all PSM activities
• Deputizes the Procurement and Supply Management Manager
Key Responsibilities
• Monitors the timely execution of supply management activities funded by Global Fund grants and other donors, ensuring that supplies arrive at end users according to program delivery needs
• Ensures that the Quality assurance of PSM activities is implemented in the Ministry.
• Ensures that all health commodities bought with Global Fund moneys are received in accordance to the MOHCC guidelines -Goods receipt should be available and be confirmed by MOHCC
• Liaises with the relevant directorates/departments of the MOHCC, to ensure accurate stock level monitoring for pharmaceuticals, lab supplies and other health products procured through Global Fund grants,
• Collects and monitors data on planned shipments of essential medicines & medical supplies, Laboratory supplies and other health commodities and utilize data to inform decision making
• Prepares procurement plans and delivery schedules for health commodities
• Works closely with MCAZ to ensure that all regulatory requirements are fulfilled for all incoming shipments for essential medicines & medical supplies
• Facilitates clearance of all shipments of all health and non-health commodities for the Ministry and analyses the clearance process
• Assists in conducting logistics management training and related trainings and workshops with DLS, Programmes and DPS
• Participates with other public sector importers in customs clearing of all health and non-health commodities
• Contributes to ensuring the security and safeguarding all goods purchased through Global Fund grants
• Prepares technical and status/progress reports on health logistics system performance and implementation activities
• Ensures that the monitoring of commodities through Pharmacovigilance is done by the Medicines Control Authority of Zimbabwe
• Coordinates the service and maintenance of Laboratory equipment and together with DLS ensure functionality and utilization of such machines
• Works closely with Laboratory services to ensure uninterrupted supply of TB and Malaria lab supplies which are fully funded
Collaborative Activities
This coordination role will require regular liaison with • Directorate of Pharmacy Services (DPS), • National Programmes • Directorate of Laboratory Services (DLS), • Provincial Medical Directorates (PMDs) • The Medicines Control Authority of Zimbabwe (MCAZ) • National Pharmaceutical Company (NatPharm), • Clearing agents and other suppliers of services and goods to the Ministry, • the Fund Administrator to ensure proper management, availability and use of pharmaceuticals, Lab supplies and other health products

Qualifications and Experience

• Bachelor's degree in Pharmacy or Laboratory Sciences
• Must be registered with the relevant council for the profession
• Five years of progressively responsible experience in supply chain management especially in a quality assurance environment
• Experience working with essential medicines programs or the laboratory services in Zimbabwe is an added advantage,
• Demonstrated knowledge of the Zimbabwe public health sector
• Familiarity with national regulations on health and pharmaceutical products and legislation of Pharmaceuticals in Zimbabwe.
• Familiarity with Global Fund Procurement and Supply Management policies and procedures, and with programmatic requirements for successful implementation of grants funded by the Global Fund
• Good reporting and writing skills in English
• Demonstrated skills in word processing and use of spreadsheets
• Ability to conduct effective public presentations
• Liaison and collaboration with government, private and NGOs

How to Apply

Qualified candidates are invited to submit their CVs, cover letter and proof of qualifications to: The Secretary for Health and Child Care 1st Floor Kaguvi BuildingFloor Kaguvi Building Corner Simon Mazorodze Street and Central Avenue Harare