Personal Assistant to the Pro Vice Chancellor, Finance and Planning, Business Development and Operations Office
Admin & Office Jobs
- Women University in Africa WUA
- Expires 13 Nov 2020
- Bulawayo
- Full Time
Job Description
Applications are invited from suitably qualified candidates to fill the following positions which have arisen in Human Resources and Administration Section of the Women’s University in Africa:
Personal Assistant to the Pro Vice Chancellor, Finance and Planning, Business Development and Operations Office
Duties and Responsibilities
Duties and Responsibilities
Organising and co-coordinating meetings for the Pro Vice Chancellor;
Taking and circulating expeditiously accurate minutes of key meetings;
Developing a working knowledge of the Pro Vice Chancellor’s contacts and developing a general awareness of key business issues;
Meeting and looking after visitors at all levels of seniority;
Screening calls, passing callers on to the right alternative contact if appropriate, and taking detailed messages, handling queries and conveying accurate messages;
Managing the Pro Vice Chancellor’s diary and correspondences, including creating a
suitable filing system for rapid retrieval of important documentation or correspondences;
Handling post, couriers, filing, photocopying and archiving and allocating correspondence to the correct recipients as needed;
Maintaining a record of any operational queries or complaints received from external parties with action taken.
Qualifications and Experience
Qualifications, Experience and Key Attributes
Higher National Diploma in Secretarial Studies;
Strong interpersonal skills at all levels both internally and externally;
The ability to oversee a number of priorities, to prioritise and meet deadlines;
Good communication skills both written and spoken
Excellent organisational skills with a very high degree of accuracy and attention to detail;
Discretion to deal with sensitive or confidential information;
The ability to work alone and as part of a team;
Strong working knowledge of Word (essential) and other Microsoft packages such as Excel, PowerPoint;
How to Apply
All applications will be treated in strictest confidence. Applicants should submit six copies of applications, curriculum vitae, giving full personal details, certified proof of qualifications, employment history and experience, present salary, and names and contact details of three referees to:
The Registrar
Women’s University in Africa
549 Arcturus Road
Greendale
Harare
OR
P.O. BOX GD 32
Greendale
Harare
