Logistics and Fleet Management Officer
Driving & Logistics Jobs
- J.F. Kapnek Zimbabwe
- Expires 20 Oct 2020
- Bulawayo
- Full Time
Job Description
JF Kapnek a registered PVO which has been operating in Zimbabwe since 1986 whose mission is to improve family health, reduce child mortality and create educational opportunities for the children of Zimbabwe through the implementation of scalable, sustainable programs is seeking to fill the vacancies below:
Logistics and Fleet Management Officer – reports to Administration Manager – Based in Harare
Duties and Responsibilities
The objectives of the position:
Assets Management
• Support the allocation and the use of the equipment in accordance with Admin procedures, program needs.
• Monitor the maintenance and repairing of the equipment in accordance Admin procedures
• Update the equipment list and the general asset register and feed into the assert/equipment disposal plan
• Work with assert holders and ensure continuous updating of asserts and inventory list, assert tagging and safeguarding to satisfy organization and Donor requirements
• Manage the approved asset movement, monitor, and track and update the records accordingly.
• Follow-up and oversee that the assets inventory for all offices are accurate and up to date.
• Maintain and update the assets list monthly and organize quarterly assets counts.
• Ensure that all electronic assets are properly insured and liaise with the insurance company in case of any claims
Fleet Management
• Manage the routine care and maintenance of the vehicle fleet and keeping records of vehicle documents.
• Provide weekly reports on vehicle maintenance.
• Verify the analysed vehicle logbooks and reconcile with the satellite tracking system and the work plans
• Scrutinize and make necessary recommendations on each logbook of the vehicles, and update fleet register/files of all vehicles - such as recording mileage, fuel receipts, servicing, insurance, registration, repairs, accidents, other incidents.
• Ensure that the daily driver’s schedule for Harare is available and updated.
• Ensure that all vehicles are properly insured, and liaise with the insurance company in case of any claims
• Ensuring that all vehicles are handled according to the Fleet Management manual – mileage recording and observation of parking time limits as well as vehicle cleaning.
• Compiling and sending fleet report monthly
• Facilitating refuelling and repair of vehicles and generators as and when need arises.
• Monitor the cost expenditure for the fleet and equipment in liaison with the finance department
• Collect necessary information through transport request to assess the transportation needs
Other Duties
• Give logistical support to the Harare and field staff in their monthly/ quarterly plans including Field Visits.
• Liaise with the security company on office security and the alarm
• Advice the Management on all issues related logistics and fleet management and ensure transparency and accountability in all activities.
• Develop a system of tracking logistics requests and generate weekly status reports.
• Improve, implement, and monitor the Logistics Manuals and the Security Manual.
• Monitor and supervise the drivers and ensure that employee duties are carried out effectively and efficiently.
• Provide timely technical advice, guidance to and support to the field staff on all and logistical issues
Prepare accurate and timely reports and to carry out any other relevant duty as requested by the Administration Manager
Qualifications and Experience
Requirements
• A Bachelor’s Degree/Diploma in Purchasing & Supply, Logistics & Transport Management and or a professional qualification like CILT or related
• At least two years’ NGO experience at a similar level
• Good technical knowledge of vehicle management tools, systems, and methods
• Excellent planning and organisation skills
How to Apply
JF Kapnek Trust has zero tolerance towards Sexual Harassment and is committed to the upholding of children’s rights. The successful candidate will be required to commit to child protection/safeguarding and to be bound by the JF Kapnek Child Protection Policy. Cover letter and up-to-date detailed CV should be forwarded to the undersigned not later than the 20th of October 2020. Applications to be considered as they are received.
Apply to: jobapplications@jfkapnek.co.zw. JF Kapnek does not charge any fees during its entire recruitment process.
