ORAP - Organisation of Rural Associations for Progress

Human Resources Clerk

Human Resources, Hr Jobs
Salary
Negotiable

Job Description

JOB TITLE: Human Resources Clerk

LOCATION: Bulawayo

CONTRACT TYPE: Fixed Term

Organisational Background

The Organisation of Rural Associations for Progress (ORAP) is a leading local NGO involved in development and relief (emergency) work in rural communities in Matabeleland North, Matabeleland South and Midlands provinces. It exists to fight all forms of poverty among the rural and urban grassroots communities of disadvantaged women, men and youth through the empowerment of people by facilitating their development in their diverse cultural contexts.

Project Summary

The vacancy for the upcoming USAID funded Amalima Loko Project. The project seeks to improve food security through increased food access and sustainable watershed management. Its purposes are P1: Enhanced and inclusive local ownership over food security and resilience planning and development, P2: Watershed management improved, P3: Adaptive and absorptive capacity improved

Position summary

The incumbent will work under the Human Resources Officer and will support day to day activities of the of Human Resources Department by updating staff records, assisting in sourcing candidates, setting up interviews, maintaining records and other human resources related clerical duties. The job holder will ensure that the overall administration and coordination services for the human resources department is administratively supported to promote Amalima Loko outcomes

Duties and Responsibilities

Major Duties/Responsibilities include:-

Administrative Support to the Human Resources Department

Supporting the Human Resources department in the delivery of HR services
Participating in the delivery of HR functions including but not limited to; Recruitment, Administration of Compensation & Benefits, Employee Relations, Learning and Development, Staff care and other HR functions as may be required from time to time
Coordinating administrative support for the HR Manager and Officer including but not limited to offering secretariat services, consolidating reports, maintenance of office assets, equipment and maintaining adequate supplies/stationery
Preparing correspondence on staff matters; bank, certificate of service, letters
Ensuring effective and efficient facilitation of departmental meetings, events, activities and projects
Ensuring timely disbursement of HR correspondences
Ensuring provision of excellent front desk services to HR visitors

Personnel Records and Human Resources Information Management

Developing and maintaining an HR document management system that ensures safe and orderly custody of HR information both manually and electronically
Creating and ensuring completeness of personnel files that meet the compliance standards
Ensuring personnel files are up to date and are stored, updated, archived and destroyed in accordance to the ORAP, donor policies and government regulations
Supporting in timely retrieval of personnel files for use by HR officers, auditors or any other authorized persons
Ensuring confidentiality of staff records in accordance to ORAP polices and the data protection regulations
Maintaining up to date key HR records including, Polices, Business processes, Organizational structures, Annual Operations Plans etc
Management of Human Resources Information Systems

Ensuring that all employees’ related data captured in the ERP system is 100% complete and correct
Building capacity of staff and line Managers on utilization of HR related ERP information System
Generating reports (gender ratios, employment changes, leave balances, turnover ratios etc..) for performance tracking and management decisions
Performing any other work-related duties as assigned by the supervisor

Qualifications and Experience

Qualifications:-

A diploma in Human Resource Management or related field is a requirement.

Experience:-

A minimum of 2 years’ experience in clerical work within a Human Resources Management function
Strong understanding of local cultural practices, social networks, and gender and age dynamics strongly preferred
Knowledge and experience in administration of staff benefits including medical insurances, pension schemes, insurance covers, NSSA etc
Experience in payroll processing in a large organization
Knowledge and experience of managing payroll deductions and their remittances
Experience in use of Human Resources Information system
Proficiency in computer applications
Must be conversant with the national labour legislations

How to Apply

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