Job Description
Purchasing Clerks compile requests for materials, prepare purchase orders, keep track of purchases and supplies, and handle inquiries about orders.They gather information and records to draw up purchase orders for procurement of materials and services. They make sure that what was purchased arrives on schedule and meets the purchaser’s specifications.
Purchasing Clerks respond to customer and supplier inquiries about order status, changes, or cancellations. They also monitor inventory, perform buying duties when necessary, and contact suppliers to schedule or expedite deliveries. They compare prices, specifications and delivery dates to assist in determine the best bid, track the status of requisitions, contracts and orders, and calculate relevant costs.
Duties and Responsibilities
Prepare purchase orders and send copies to suppliers and to departments originating requests.
2) Determine if inventory quantities are sufficient for needs, ordering more materials when necessary.
3) Respond to customer and supplier inquiries about order status, changes, or cancellations.
4) Perform buying duties when necessary.
5) Contact suppliers in order to schedule or expedite deliveries and to resolve shortages, missed or late deliveries, and other problems.
6) Review requisition orders in order to verify accuracy, terminology, and specifications.
7) Prepare, maintain, and review purchasing files, reports and price lists.
Qualifications and Experience
Degree in purchasing or equivalent
At least a year of work experience
