Assistant Food Assistance Information & Reporting Officer
Ngo & Social Services Jobs
- World Vision
- Expires 30 Oct 2020
- Bulawayo
- Internship
Job Description
Position Title: Assistant Food Assistance Information and Reporting Officer (AFAIRO)
Location: Gokwe/Nembudziya (WFP Urban Project)
Purpose of the position:
The position serves to administer the Commodity Tracking System (CTS) database, manage all the tracking procedures in the commodity department to ensure all food transactions are accounted for in compliance with donor requirements and regulations (WFP) and ensuring that the commodity accounting procedures in WV Zimbabwe are in compliance with the WV partnership commodity accounting manual.
Duties and Responsibilities
Major Accountabilities/ Responsibilities:
-Prepares all Commodity Reports at District level.
-Supports the Commodities Officer to supervise and provide training for all other commodity staff especially field monitors, warehouse supervisors and warehouse tally clerks at field level.
-Responsible for data integrity. Prepares accurate and reliable statistical analysis as required by the management.
-Plans for spot checks in all warehouses to review the physical inventory, stacking, ledger books and stack cards.
Commodity Tracking System (CTS) Database management at District level.
-Maintain a clear and complete paper trail for all the commodity transactions from WFP and or from port to World Vision main warehouses, to secondary warehouses to distribution centers and finally to end users / beneficiaries.
-Maintain a clear accounting and documentation process for each shipment and maintain the shipment files.
Qualifications and Experience
Knowledge, Skills and Abilities:
-Bachelor’s Degree from a recognized University in Business, Accounting or Statistics.
-Knowledge of warehousing, transport, logistics, shipping and practical freight forwarding is an added advantage.
-Experience preferably with an NGO or a UN agency in handling of food commodities and Commodity tracking / accounting.
-Knowledge of major donor regulations pertaining to Commodities accountability and reporting.
-Experience in port operations, clearing and forwarding, dispatch and logistics planning, warehousing, storekeeping, bookkeeping and computer knowledge especially spreadsheets and Commodity Tracking Systems or Statistics packages.
-Must have strong analytical skills.
-Good written and oral communication skills
-Must have strong analytical, problem solving and organizational skills with an attention to details.
NB: Shortlisting will be done as applications are received. Only shortlisted candidates will be contacted.
