Job Description
Position Summary
The Admin Assistant/Driver is responsible for all administrative and logistical support at the district office in liaison with the Program Officer performing financial acquittals, district office procurements, maintaining petty cash records, maintaining asset inventory, supporting production of time sheets and driving.
Duties and Responsibilities
Main responsibilities
Administrative support to district office -
to ensure that the organization assets are safe and properly maintained;
to ensure that all aspects of the administrative and logistical functions do are carried out in accordance with compliance donor requirements and general good practices;
to support the District Officer in administration by timeously processing the timesheets;
to support the District Officer with timeous collection of financial resources from Central office, acquitting resources advanced and ensure that all required documents are attached;
Answering telephones, supporting the District Officer to do participant payments at training and other meetings.
Driving -
to safely drive OPHID vehicles as per instructions to ensure that staff arrive at and are picked from their intended destinations on time and safely;
to clean OPHID vehicles so that they are clean all the time to make them hospitable to passengers and maintain the image of OPHID Trust;
to undertake daily checks on vehicles to ensure that they are roadworthy all the time so that there are no disruptions to business due to preventable faults;
to advise the District Officer when the vehicle is due for service and plan for the servicing of the vehicle to avoid disruptions of service due to preventable faults;
to run errands as instructed by District Officer and any other senior officer.
Qualifications and Experience
Requirements
5 ‘O’ levels including Mathematics and English;
administrative qualifications such a National Diploma in Administration, Accounting or Purchasing;
clean Class 4 drivers’ license with a Defensive Driving Certificate;
the ability to communicate in the local languages (Ndebele and Shona) in the respective areas will be a very strong requirement;
5 years of work experience in a similar position;
proficiency in usual desktop software (MS Word, Excel, Outlook) a requisite
How to Apply
Step 1: Click here and Complete the Application Form.
Step 2: Submit your cv and application letter via email to: recruitments@ophid.co.zw clearly indicating the position you are applying for on the subject of the email. y
